A quick list of recent changes with Athenaeum Pro (in no particular order and not necessarily comprehensive):
You may also find specific changes for 2017 here:
If you are using FileMaker Pro 14 or higher, you are presented with a re-worked “OPAC” search screen.
If you are using FileMaker Pro 12 or 13, you are presented with the old screens.
It is now more obvious that you can constrain your search terms quickly to specific catalogue fields.
These options have always been there, but were less obvious. Entering a search term and pressing the Enter key on the keyboard (or clicking All) will search the catalogue for the search term in a range of fields. The other options will constrain the search term to just the specified field.
If you are using FileMaker Pro 14 or higher, you are presented with a re-worked “OPAC” configuration screen.
If you are using FileMaker Pro 12 or 13, you are presented with the old screens.
There are new configuration option in Admin->Customisation->Search/OPAC
Checking this will include a find Recent button at the top right of the search screen.
When clicking this button, Athenaeum will perform the following tasks:
look for items added (purchased) to the catalogue in the last 30 days and list them.
if there are fewer than 10 items returned, then the process is repeated for items added to the last 60 days
if that fails to return more than 10 items, then Athenaeum searches for items added in the last 90 days
finally, if that fails to return more than 10 items, then Athenaeum searches for items added in the last 180 days
If you have not recently added items to the catalogue, then we recommended that you do not show this button.
Selecting any of these three buttons will cause the corresponding lists to be displayed on the search screen.
Note that selecting any of these three will turn off the web page option.
Selecting this option will cause the web page specified in the field to the right to be displayed.
note: selecting this option will turn off the Topical, Top Issues and reading list options.
The behaviour of web address has been modified to allow a URL or raw HTML.
enter a URL without the surrounding quote marks (this is a change from the previous versions of Athenaeum)
you may enter raw HTML, which allows quite a lot of flexibility. An upcoming YouTube Athenaeum Channel video will show some of the options which might give you some ideas.
You can now specify lists for your search suggestions. That is, for each search suggestion, you can specify which list it belongs to.
If you have specified lists for your search terms, then a menu of lists will be displayed above the suggestion list on the search screen (if you have this option selected):
Selecting an option will list only the suggestions matching that list. A “match” is any item in the catalogue with the clicked term in the subjects field.
It is now quicker and easiear to add any subject to any arbitrary found set of items in the catalogue.
First find the items you wish to add the subject to and click the button on catalogue utility->Utility tab.
Either enter the subject term(s) and click the Add button or click the “Choose Authority” button to select from your list of authority terms.
note: you can use authority lists whether or not you have the "strict" authority option selected in your admin options.
Under the Print menu is a new option “HTML”.
This will output an HTML table of the found set of catalogue items. The table includes the title, author, dewey, call, publish year, location and graphic (if any).
The Quick Stats tab now includes a button to show an indicative chart of the number of items that are in circulation for each day in approximately the last year.
This button does two things. Firstly, it produces a chart showing the patterns of the total number of items that are issued at the end of each day in the period:
Secondly, the raw data from which the chart is drawn is copied to your computer’s clipboard. You can then paste that into a spreadsheet, for example, to create different charts.
Athenaeum needs to run through each day for the last year to draw that chart. If you haven’t run this before, you should first manually load the data using the button in Admin->Utility->maintenance:
If you are running FileMaker Server, then you can schedule a script every evening (note: before midnight) that will ensure the counts are up to date for the last year. The name of this script is:
Athenaeum Server - Update Dashboard Counts per day
Athenaeum uses the IDMA plug-in to perform a variety of tasks. This version of Athenaeum updates the plug-in to version 2.6.4 and adds the 64 bit version for Windows.
When importing dates and recesses or starting Athenaeum as an administrator, any recesses or public holidays that are before the current date are removed.
The borrower utilities now include the Import eTab button for updating borrowers exported from the eTap student management system.
when clicking the bulk stock take button, the action is logged recording which logged in user clicked the button as well as how many items were included in the bulk stock take.
You can now include the location, dewey and call number of issued and overdue items to correspondence.
New QuickMARC option for checking the Library of Congress (LoC). If your normal source of bibliographic information turns up no results, then try the Library of Congress.
Rework of specifying Fee Account Code for fees.
If an item has its own account code, then the default fee account code is overriden by the item’s account code.
KAMAR users note: when specifying fee account codes, only valid codes accepted by KAMAR will be from 0 to 50 inclusive. KAMAR modifies that code by adding it to 1201502. So a code of 0 (the default if you don't specify one) will become 1201502; a code of 1 (or 01) will become 1201503; 2 becomes 1201504; etc. Note that KAMAR must also be configured to map your codes to the General Ledger.
It is now easy to add an image or icon representing the “type” of item. These are visible in List views at the left side of the screen:
Inserting an image is a similar process to adding a location image.
First, find the “type” for which you wish to associate an image. Then, right click the image container to the right of the title and choose “Insert Picture” and select your picture.
Note that your images should be very lightweight - that is, small images (64x64 pixels is fine) and compressed. PNG and JPG are preferable to larger file formats like TIFF.
Now, that image will be associated for every item with that type and will automatically show in various catalogue lists.
There are plenty of royalty free icons that can be downloaded in numerous formats, colours and sizes from the internet. The images in the above screen shots come from Flat Icons.
Added an option for printing the catalogue list with the shift key down to include the cover image (if there is one) and the “type” image, if there is one.
Athenaeum Pro 2014 introduced the explicitly named genre field with its list of default values.
A number of requests were received to expand on this list, so now the genre list is a table of data that can be expanded and edited directly.
You can access the genre list amongst the “audit” layouts.
Added location, dewey, call number to issued items and overdue items as options for correspondence tokens.
For users moving to 64 bit versions of Windows 7, 8.1 or Windows 10 AND installing the 64 bit version of FileMaker Pro 14 for Windows, you must now install the 64 bit version of Windows IDMA plug-in. Updated “install” plug-in step to handle FileMaker 14 + Windows 64bit.
(The Mac version of Athenaeum & plug-in have been 64 bit for quite a few years)
Per a user group request earlier this year, the issue red screen (displayed when an issue is not authorised) shows extra information about the issue, such as dewey, call and replacement info plus extra tool-tips.
Restriction and finer control of deletion of archive records, along with more detailed logging.
Normally, you do not delete archive records because the historical information is considered in some reports. However, you do wish to remove incorrectly catalogued items (e.g. accidental duplicate entries). Such actions are recorded in detail in the log and can be referenced, if need be, at a later date.
Additional default MARC tags available as an option (for RDA). As tags 336, 337 and 338 start being used by your MARC suppliers, they will automatically be handled by Athenaeum and added to their respective default fields in the catalogue.
You can, of course, customise the destination fields for the data.
Restored the old style check box rather than “flags” (however, using “tick” mark) to simplify bulk replace option.
Our power users really missed these.
See the web templates page