| field | description |
|---|---|
| account_code | financial account code for the title. Can be used in summary reports and as the account code for fees levied on copies of the title |
| author | author name |
| author_other | other authors such as co-authors and illustrators |
| author_photo | image of the author - this is a placeholder for future functionality |
| call_number | call number |
| carrier | RDA "carrier" field. Generally refers to the physical medium of the title. Library of Congress (LoC) maintains a standard list of carrier types at https://www.loc.gov/standards/valuelist/rdacarrier.html |
| container | a container field for book covers, pdf documents, movies and other files. Most commonly used for book covers. |
| content_type | RDA Content field. Description of the type of the title. LoC maintains a formal list at https://www.loc.gov/standards/valuelist/rdacontent.html |
| custom1 | a custom field you may use as you so choose - you can control the label of this field in settings |
| custom2 | a custom field you may use as you so choose - you can control the label of this field in settings |
| custom3 | a custom field you may use as you so choose - you can control the label of this field in settings |
| custom4 | a custom field you may use as you so choose - you can control the label of this field in settings |
| depreciation_rate | the accounting depreciation rate for the title entered as a decimal. For example, books are often depreciated at 12.5% (entered as 0.125). You might depreciate very popular items much faster |
| dewey | the dewey decimal code for the item. If your library doesn't use dewey codes, you can use this as you see fit. |
| flag_highlighted | A highlight check box used for drawing attention to the title. Used by Athenaeum searches when looking for "highlighted" or "popular" titles. You can set the name of "highlighted" items in settings |
| genre | The genre(s) of the title. Enter one genre per line. |
| ID | Internal ID of the title |
| ID_library | If set, determines the library that the title belongs to (note that copies of the title might belong to a different library) |
| ID_privilege | ID of the default borrower privilege when issuing copies of this title |
| ISBN | The ISBN(s) for the title |
| issue_days_max | If set, sets the default maximum number of days that a title can be issued. |
| keywords | User friendly subject terms for the item. Enter formal subject terms in the subjects field and less formal terms here. |
| level_borrowing | A number representing the borrower level a borrower must be to have this item issued. It is an arbitrary plain number (e.g. could be age, or year at school). If you set this, then the borrower must have an equivalent or higher number stored in their borrower type. |
| level_reading | An advisory number suggesting the reading level of the title. |
| notes | Any notes you wish to store for the title. Visible and searchable by library patrons. |
| publish_location | Where the title was published |
| publish_year | 4 digit year the title was published |
| publisher | publisher of the title |
| series | Name of the series of the title, if it is part of a series |
| subjects | Formal subject entries for the item. However, if you choose, you do not need to adhere to formal standards |
| subjects_copyright | Subject entries usually supplied by a third party and may be subject to copyright. Library patrons do not see these terms, however searches do include the terms |
| subscription_expiry | the date of the expiry of the title's subscription |
| title | The name of the title |
| type | The type of title or RDA Media Type. You can use strict types or not (however be consistent). LoC maintains a formal list of media types at https://www.loc.gov/standards/valuelist/rdamedia.html |
| url | The Uniform Resource Locator (URL) of the title. Normally, this is an internet address, however the URL scheme can refer to files on your network or device. |
| url2 | An additional URL for the title. Athenaeum has utilities for calculating addresses based on certain criteria that are inserted here. |
| [Title Fields] |
| field | description |
|---|---|
| account_code | Financial account code for the copy - if different to the title |
| amount_paid | The amount actually paid for the copy |
| amount_replace | The replacement amount for the copy. This is the number used when creating fees for overdue or lost items. It can be calculated using a formula set in settings and can be manually overriden. |
| amount_total | Amount_paid + amount_unpaid |
| amount_unpaid | A number representing the unpaid component of a copy. It allows you to record the value of a copy and the paid amount separately. It might represent, say, a donation amount or a discount amount. |
| bar_code | Unique bar code for the item |
| carrier | RDA "carrier" field if different to the Title |
| condition | The physical condition of the copy |
| container | A container field for book covers, pdf documents, movies and other files when different to the Title |
| copy number | An integer optionally assigned to each copy of a title allowing an alternative identification of that copy - printed in various reports |
| date_handled | A searchable field showing the date the copy was last "handled" |
| date_purchase | When the copy was purchased. If you don't know, make an educated estimate. Copies with no purchase date will be excluded from some reports, possibly skewing reported results |
| edition | Edition of the copy |
| flag_no_issue | Set this flag to mark the copy as Not For Issue |
| flag_no_override | placeholder |
| flag_notes_print | placeholder - when printing issues with this set, the notes field will be set |
| ID | ID of the Copy |
| ID_library | ID of the library to which this copy is attached, if different from the title |
| ID_parent | placeholder - identifies the parent copy of a collection |
| ID_supplier | ID of the supplier of the copy |
| ID_title | ID of the title |
| issue_days_fixed | Specifies the fixed issue period if set. When issuing, the due date will be calculated as the current date plus issue_days_fixed, with possible subsequent adjustments for end of year, weekends, holidays and recesses |
| issue_days_max | Specifies the maximum number of days to limit issues. For example, popular items might only be issued for 2 days at a time |
| location | Where this copy can be found |
| message_on_issue | When issuing, any message entered here will be displayed |
| message_on_return | Message displayed when the copy is returned |
| notes | Notes for the copy. Not displayed to library patrons |
| publish_year | Publish year if different to the title |
| purchase_note | Notes about the purchase. E.g. you might record donation or discount details |
| source | Internal field - stores the source of the copy information |
| stock_take_run | The number of the last stock take where this copy was handled |
| volume | The volume of the copy |
| [Copy Fields] |
the separate bar code file and other utilities can be deployed when necessary ↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩↩
e.g. if you already have 1 copy and at the duplicate dialog you enter 3, this will create 3 new duplicates of the copy, leaving you with 4 copies in total. ↩↩↩↩↩↩↩↩↩↩↩
Just for fun, you can embed the web search on the desktop client search screen! ↩
you can configure this key to show the list of titles or the list of copies in admin ↩↩↩↩↩
you can configure this key to show borrower types instead in admin, if you wish ↩↩↩↩↩
the formulae are stored in Admin->Customisation->Calculations ↩↩↩↩↩
The borrower privilege does not define the item as “fiction”, “non-fiction”, etc. Rather it makes the statement: “when issuing this item, Athenaeum will count it as the specified type and compare it to the number of that type that the borrower is allowed” ↩
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